Order Desk

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Order Desk

1688 · Yiwu warehouse
Signed in as
Loading orders…
ShopPurchasesItemsPaidStill waiting for

Tap a parcel code to open its order.

Sent to Chen
¥0
Paid to shops
¥0
Balance left
¥0
DateWhatByInOut

How an order moves

CD-1042 Client: Liana ├─ To source (待找货) ← Karen's items: picture + description + qty │ └─ Kids sneakers, 200 pcs ├─ CD-1042-A Shop: Sunny Garments paid ¥1,860 → one parcel │ ├─ Pajama set, pink 120 pcs × ¥8.50 │ └─ Pajama set, blue 100 pcs × ¥8.20 └─ CD-1042-B Shop: Jinjiang Shoes (being sourced)

Example only, to show the structure. One shop = one 1688 checkout = one payment = one parcel.

Karen · Lebanon
  • Creates the order for the client
  • Imports the Excel file (pictures come with it) or adds items by hand: picture, description, qty
  • Checks Chen's prices with the client, then taps ✓ Yes, buy or ✗ No on each item
  • Answers Chen's questions, tells the client about problems
Chen · 采购
  • Opens “To source”, searches each picture on 1688 (以图搜款)
  • Picks the shop (or “+ New shop”), enters unit price and total CBM (sea) or kg (air), saves
  • Waits for Karen's ✓ on every item, then pays
  • Per shop: name, link, discount total, 1688 order no., paid ¥, tracking
Warehouse · 仓库
  • Opens each parcel, finds it by the shop code (CD-1042-A)
  • Counts each item against the pictures
  • Uploads parcel photos, marks “At warehouse” or “Problem”

Rules

  1. Chen only pays after Karen confirms. Karen checks the price, CBM and kg with the client first. If a price, qty, CBM or kg changes, Karen must confirm again.
  2. Nothing is bought unless it is on this desk. This is what stops double orders on the shared 1688 account.
  3. One 1688 checkout per shop line. If one shop is paid in two separate checkouts, make two shop lines.
  4. Put the shop code on the parcel. In the 1688 delivery address, write it after the receiver name, e.g. 收货人: 仓库 CD-1042-A, and in the note to the seller (买家留言).
  5. Discounts go in the shop's “Total after discount”. Paid is what actually left the wallet; the page shows any difference.
  6. No photo, not received. A parcel is only “At warehouse” once photos and received counts are on it.
  7. Problems stay on the shop line. Karen handles the client, Chen handles the shop.

Status flow

An order shows “Requested” while it still has items to source. After that it follows its slowest shop. If any shop has a problem, the whole order shows Problem.

订单怎么走

CD-1042 客户：Liana ├─ 待找货 ← Karen 的商品：图片 + 描述 + 数量 │ └─ 童鞋，200 件 ├─ CD-1042-A 店铺：Sunny Garments 已付 ¥1,860 → 一个包裹 │ ├─ 睡衣套装 粉色 120 件 × ¥8.50 │ └─ 睡衣套装 蓝色 100 件 × ¥8.20 └─ CD-1042-B 店铺：晋江鞋厂 （找货中）

仅为示例。一个店铺 = 一次1688下单 = 一次付款 = 一个包裹。

Karen · 黎巴嫩
  • 为客户创建订单
  • 导入 Excel 文件（图片会一起导入），或手动添加商品：图片、描述、数量
  • 和客户核对 Chen 的报价后，在每个商品上点 ✓ 确认购买 或 ✗ 不要
  • 回答 Chen 的问题，把问题告诉客户
Chen · 采购
  • 打开“待找货”，在1688用图片搜款（以图搜款）
  • 选择店铺（或“+ 新店铺”），填写单价，以及总立方（海运）或总公斤（空运），保存
  • 等 Karen 确认每个商品后再付款
  • 每个店铺填写：店铺名、链接、优惠后总价、1688订单号、实付金额、快递单号
  • 催发货慢的店铺
仓库
  • 打开每个包裹，按店铺编号（如 CD-1042-A）找到对应店铺
  • 对照图片清点每个商品
  • 上传包裹照片，标记“已到仓”或“有问题”

规则

  1. Karen 确认后 Chen 才付款。 Karen 先和客户核对价格、立方和公斤。如果价格、数量、立方或公斤有变化，Karen 需要重新确认。
  2. 系统里没有的东西不买。 这样可以避免在共用的1688账号上重复下单。
  3. 一个店铺一行 = 一次1688下单。 同一个店铺如果分两次付款，就建两个店铺行。
  4. 把店铺编号写在包裹上。 在1688收货地址的收货人名字后面写上，例如 收货人: 仓库 CD-1042-A，买家留言里也写上。
  5. 优惠写在店铺的“优惠后总价”里。 实付金额是实际从账户付出去的钱，系统会显示差额。
  6. 没有照片，就不算到仓。 只有上传了照片和实收数量，包裹才算“已到仓”。
  7. 问题记在店铺行上。 Karen 负责和客户沟通，Chen 负责和店铺沟通。

状态流程

待下单 → 已下单已付款 → 已发货 → 已到仓 → 已发黎巴嫩 · 任何一步都可以变成“有问题”

订单还有待找货的商品时显示“待下单”。之后按最慢的店铺显示。只要有一个店铺有问题，整个订单显示“有问题”。

Parcel photo, full size